Procedures for authorized absence (official absence)
Classes that are absent due to the following reasons will be treated as officially authorized absences in accordance with the prescribed procedures.
| （Reasons for authorized absence） | （Required Documents） |
|---|---|
| ①If you are infected with seasonal influenza or COVID-19 (an infectious disease stipulated in Article 18 of the Enforcement Regulations of the School Health and Safety Act) |
＜COVID-19＞Please submit any of the following documents by photo data.
＜Influenza＞Please submit any of the following documents by photo data.
＜Other infectious diseases stipulated in Article 18 of the School Health and Safety Law Enforcement Regulations＞Please submit the following document by photo data.
|
| ② If the university determines that you may have contracted an infectious disease as described in ① and instructs you to suspend attendance at the university. | |
| ③ When a relative within the second degree of kinship dies | Documents that can confirm the reason for the funeral |
| ④When appearing in court as a juror candidate and when performing duties as a juror | Notification of appointment procedure period (summons), etc. |
| ⑤When serving as a member or alternate member of the Prosecutorial Review Commission | Notification of appointment procedure period (summons), etc. |
| ⑥In the event of a natural disaster or disruption to transportation | Certification from transport operators depending on the situation |
* If the reason is ① or ②, the online class is not eligible for an authorized absence (official absence).
* Pease check (1)(2) below for details.
* Please contact the class instructor directly for inquiries regarding the content of the class. Email addresses of class instructors can be found at the following links.
(1) Official Absence Procedures of Core Education Courses (KIKAN education)
Please check the details in the Moodle course below and complete the procedure using the specified form.
● Moodle “令和７年度・基幹教育科目履修関係ページ” > “15.公欠の申請方法”
https://moodle.s.kyushu-u.ac.jp/course/section.php?id=956370
(2) Official Absence Procedures of Major Education Courses
Please contact the instructor of the course you will be absent in advance and inform him/her that you will be absent from the class and taking the official absence procedure at a later date. However, if it was difficult to notify in advance due to unavoidable circumstances, please notify the instructor afterward, including the reason for the difficulty.
As soon as you are able to attend university, please complete the official absence procedures at your department/ faculty office within one week via e-mail.
* Please use the title of the e-mail for official absence procedures as “About official absence procedures (student number/your name)”.
* Please indicate whether or not you have contacted the instructor in charge of the class in advance in the body of the email when applying for an official absence.
* Please submit two items, the “Report of Absence 欠席届 (for major education courses)” and the required documents for each reason via email when applying for an official absence.
Department/Faculty Office
The contact information for major education courses for students belonging to Group I, II, III, IV, V, VI, IUPE and departments/majors are as follows:
Please convert [at] to @ when you send an e-mail.（Only students in the Department of Interdisciplinary Engineering should apply via the following Forms link.）
Department/Faculty Office ＜Fiscal year 2025＞
Group I
Office of Electrical Engineering and Computer Science (E-mail: kyomu-o[at]jimu.isee.kyushu-u.ac.jp)
Group II
Office of Applied Chemistry (Functional Materials Chemistry) (E-mail: kotgrpII[at]jimu.kyushu-u.ac.jp)
Group III
Office of Interdisciplinary Engineering (E-mail: kotgrpiii[at]jimu.kyushu-u.ac.jp)
Group IV (1st year students)
Office of Civil Engineering (E-mail: doc-jimu[at]doc.kyushu-u.ac.jp)
Group IV (2nd year students)
Office of Naval Architecture and Ocean Engineering (E-mail: office[at]nams.kyushu-u.ac.jp)
Group V
Division of Academic Affairs for Human-Environment Studies (in charge of Architecture) (E-mail: jbkkyomu1ed[at]jimu.kyushu-u.ac.jp)
Group VI
Administrative Office of Engineering (in charge of Group VI) (E-mail: kotgrpvi[at]jimu.kyushu-u.ac.jp)
IUPE Students
Administrative Office of Engineering (in charge of IUPE) (E-mail: kotiupe[at]jimu.kyushu-u.ac.jp)
Department/Faculty Office ＜Department/Major＞
Electrical Engineering and Computer Science／Information Science and Technology／Electrical and Electronic Engineering
Office of Electrical Engineering and Computer Science (E-mail: kyomu-o[at]jimu.isee.kyushu-u.ac.jp)
Materials
Office of Materials (E-mail: office[at]zaiko.kyushu-u.ac.jp)
Applied Chemistry (Functional Materials Chemistry)
Office of Applied Chemistry (Functional Materials Chemistry) (E-mail: kino_office[at]cstf.kyushu-u.ac.jp)
Applied Chemistry (Chemistry and Biochemistry)
Office of Applied Chemistry (Chemistry and Biochemistry) (E-mail: office[at]mail.cstm.kyushu-u.ac.jp)
Chemical Engineering
Office of Chemical Engineering (E-mail: officekyomu[at]chem-eng.kyushu-u.ac.jp)
Interdisciplinary Engineering
Office of Interdisciplinary Engineering (Forms: https://forms.office.com/r/z1hCGJPzgH)
Mechanical Engineering／Hydrogen Energy Systems
Office of Mechanical Engineering (E-mail: kj-kyomu[at]mech.kyushu-u.ac.jp)
Aeronautics and Astronautics
Office of Aeronautics and Astronautics (E-mail: aero-office[at]aero.kyushu-u.ac.jp)
Applied Quantum Physics and Nuclear Engineering
Office of Applied Quantum Physics and Nuclear Engineering (E-mail: kosnucl[at]jimu.kyushu-u.ac.jp)
Naval Architecture and Ocean Engineering
Office of Naval Architecture and Ocean Engineering (E-mail: office[at]nams.kyushu-u.ac.jp)
Earth Resources Engineering／Cooperative Program for Resources Engineering
Office of Earth Resources Engineering (E-mail: office[at]mine.kyushu-u.ac.jp)
Civil Engineering
Office of Civil Engineering (E-mail: doc-jimu[at]doc.kyushu-u.ac.jp)
Architecture
Division of Academic Affairs for Human-Environment Studies (in charge of Architecture) (E-mail: jbkkyomu1ed[at]jimu.kyushu-u.ac.jp)
Reporting and Inquiries about Infectious Diseases (COVID-19, Influenza)
If you are infected with COVID-19 or Influenza, please report it through the Student Portal System.
* “Student Support” > “New Application” > “Reporting COVID-19 and Influenza cases”
Period of suspended attendance
COVID-19
Until 5 days have passed after the onset of symptoms (counting from the day after the onset of symptoms) and until 1 day has passed after symptoms have lessened.
* “symptoms have lessened” means that the fever has resolved without the use of antipyretics and that respiratory symptoms are improving, as in the conventional social concept of the period of medical treatment in general.
Influenza
Until 5 days have passed after the onset of symptoms (counting from the day after the onset of symptoms) and until 2 days have passed after the fever has resolved.
Other infectious diseases stipulated in Article 18 of the School Health and Safety Law Enforcement Regulations
For details, click here. (Japanese only)
Contact
If you have any other questions, please contact the Office of Infectious Diseases, Academic Affairs Division, Faculty of Engineering, etc.
kotgakusei[at]jimu.kyushu-u.ac.jp
Please convert [at] to @ when you send an e-mail.